What to ask Filmmakers

When looking to engage a filmmaker to work with children and young people:

  1. Ask to see examples of their work and request a reference.
  2. Ask how they will ensure delivery is culturally sensitive and appropriate to the needs of your group.
  3. Check how many tutors they will provide per student and what recent (e.g. last 12 months) and relevant experience (e.g. age group or industry skills) they have.
  4. Read through the MITA Code of Good Practice and ask if they have;
    – An Equality and Diversity policy or statement in place.
    – An up to date DBS check.
    – A Safeguarding Children and Vulnerable Adults policy or statement.
    – Public and Employer insurance.
    – A current Health and safety policy or statement.
  5. A Filmmaker will expect you to:
    – Detail the needs of the group in advance and flag potential challenging behaviour.
    – Uphold communication throughout the programme.
    – Remain present and engaged throughout delivery, managing behaviour as appropriate.
    – Arrange sufficient and appropriate tutors and equipment & ICT resources for learners.
    – Pay the recommended daily rate of at least £220 (plus VAT if applicable) for each tutor .
    – Cover costs of planning, preparation, meetings, evaluation and screenings.
    – Complete and return all required monitoring and evaluation paperwork.
    – Notify them, well in advance, if you can no longer accommodate a planned session.
    – Expect to pay a cancellation fee if the project is cancelled or moved at short notice
  6. Agree the following, in a written agreement;
    – Your contact details and those of a secondary contact.
    – Who will they be training (e.g. age, size of group, context)?
    – When and where will delivery take place (e.g. date, times, room etc.)?
    – What resources will be provided and by who (e.g. materials, equipment, assistants)?
    – What outcomes you require (e.g. learning objectives, final film, presentation etc.)?
    – Who is responsible for obtaining permissions (e.g. image consent)?

DISCLAIMER
The aim of these guidelines is to help Teachers & Youth Workers to make informed decisions. However, adherence to a guideline does not guarantee a successful outcome. Ultimately, Teachers and Youth Workers must make their own decisions about engaging with a filmmaker on a case-by case basis.
MITA disclaim all liability for the accuracy or completeness of this guideline, and disclaim all warranties, express or implied to their incorrect use. This document was developed in April 2016.


I. Please note that it is generally expected that Teachers, Youth Workers and support staff remain present and engaged throughout delivery.
II. NSPCC recommended staffing ratios are; 4-8 yrs = 1:6, 9-12 yrs = 1:8, 13-18 yrs = 1:10. https://www.nspcc.org.uk/services-and-resources/ 1:15 is UCU national average for over 18s. https://www.ucu.org.uk/article/4624/Studentteacher-ratios-in-higher-and-further-education
III. Please note that this equates to the Sept 2015 UPS3 Daily teaching rate of £194.21 plus holiday allowance: http://www.4myschools.org/are-you-being-paid-to-scale-from-september-2015-correctly/